June 2023 Meeting Minutes
FVDRA Meeting Minutes
June 13, 2023, 7 - 8:30pm
Zoom – All member meeting
Invitees:
Kirsten Peck – Present
Margaret Althaus - Present
Theresa Sandve - Present
Nicole Sullivan - Present
Jennifer James - Present
Ann Dumas - Regrets
Jack Foster - Regrets
Shawn Dearden - Regrets
Tim Dyck - Present
Sarah Williams - Present
Guests: None
Meeting Called to Order : 7:03pm
Meeting Agenda (Kirsten)
Approval item
Moved: Margaret Althaus
Seconded: Theresa Sandve
Approved: All Approved
Minutes of Prior Meeting – April 11, 2023 (Kirsten)
Approval item
Moved: Sarah Williams
Seconded: Margaret Althaus
Approved: All approved
Minutes of Prior Meeting – May 9, 2023 (Kirsten)
Approval item
Moved: Margaret Althaus
Seconded: Theresa Sandve
Approved: All approved
Action item review
None
Stakeholder & First Nations Engagement (Kirsten & Theresa/Jennifer)
RSTBC Section 57
FVDRA’s Section 57 application is out for consultation by stakeholders and First Nations, with a deadline for response at latest by July 24th
Cascade Lower Canyon Community Forest (CLCCF) – update
Matt Wealick described his experience working with people that camp out on crown land and not much can be done to have them relocated.
Matt will inspect the Nickelmine FSR but it didn’t sound like there were any drainage issues that would cause him to need to grade the road. He suggested we advise people that only 4x4’s should be on the FSR.
BCORMA
No new information
Yale First Nation
No new information
Barrick
No new information
Membership Report (Margaret & Ann)
Individual Memberships YTD - 38
Family Membership YTD - 80
Total Members YTD - 219
Waiver administration issues
Reminders have been issued to not forget to check the cart before check out.
Communications Report (Nicole)
Nothing new
Finance Report (Theresa)
P&L Update : Gross Profit of $19,791.00 and Expenses of $8,419.16 nets a Profit YTD of $11,371.84. This is mostly a timing issue as fees have been paid to enter the 24 Hour Race and expenses have not been incurred yet. Additionally, all of the CLCCF grant has not been spent at this time.
Revenue from memberships are still down and discussion was had as to how to encourage more memberships, including the upcoming Rodeo.
Trail Maintenance & Planning (Jack)
Trail Maintenance
Repairs to the existing bridges on Bridge trail are needed for the 24 Hour race. Some hedging is needed on the route.
Trail Restoration
AOK
Art’s Farts – reopened
Lower East Hydro Trail – reopened
Lost & Found – reopened
Mildly Amusing
Ted’s Glass Eye
2+2 and Bypass - in reasonably good shape alreaedy
401 Bypass – reopened
Trail Signage
Stop signs are still needed at the entry points to the FSR’s but the BC ORV grants have not been awarded het so signage can not be ordered.
Grounds Maintenance (Kirsten)
Learner Loop - in good condition
Nickelmine Campground/Outhouses - Jennifer has been cleaning and there are no issues
Pit Pass Campground/Outhouse
Staging Area - In good condition
Grant Applications (Kirsten)
Cascade Lower Canyon Community Forest (CLCCF)
Kirsten reported to Matt Wealick that good progress was being made on the projects associated with the CLCCF grant. The accessible outhouse remains to be installed, but has been built in components.
BC ORV Trails and Construction Funding grant
Submitted February 17th, 2023
Confirmed with RSTBC that awards are not expected to be announced until June 30th, 2023 which doesn’t leave much time to carry out the funded projects.
BC ORV Education and Safety grant
Submitted February 17th, 2023
Confirmed with RSTBC that awards are not expected to be announced until June 30th, 2023 which doesn’t leave much time to carry out the funded projects.
Events & Races (Sarah, Tim & Nicole)
24-Hour race preparation update: All spots are filled
Front Counter submission update
Clarification of limit to participants (including Lottery Loop participants)
Volunteer review- List to come out
Budget review : on track
New Business
Skills area – Enduro practise route
Theresa asked if some donated tires could be added to the skills area with the plan to add more practice obstacles to the area over time. It was agreed to have the tires delivered provided that they are used in the near future.
Theresa and Kelly will consider a plan for the area that will leave enough space for future events like the rodeo.
Rodeo: Planning is in full swing but only a few have volunteered to make chili from the executive. The funding structure of the rodeo was discussed and it was agreed that it would be revisited next year based on what is learned from this year.
Meeting Conclusion: 8:40pm