July 2023 Meeting Minutes
FVDRA Meeting Minutes
July 11, 2023, 7 - 8:00pm
Zoom – All member meeting
Invitees:
Kirsten Peck - Present
Margaret Althaus - Present
Theresa Sandve - Present
Nicole Sullivan - Absent with notice
Jennifer James - Absent with notice
Ann Dumas - Absent
Jack Foster - Present
Shawn Dearden - Absent
Tim Dyck - Present
Sarah Williams - Absent
Guests: Kelly Sandve, Dave Althaus
Meeting Called to Order: 7:01 pm
Meeting Agenda (Kirsten)
Approval item
Moved: Theresa Sandve
Seconded: Tim Dyck
Approved: All
Minutes of Prior Meeting – June 13, 2023 (Kirsten)
Approval item
Moved: Kirsten Peck
Seconded: Theresa Sandve
Approved: All
Action item review No action items to review
Stakeholder & First Nations Engagement (Kirsten & Theresa/Jennifer)
RSTBC Section 57 – No update from RSTBC. Close to cut off date of 7/25 for First Nation and stakeholder input to FVDRA’s application.
Cascade Lower Canyon Community Forest (CLCCF) – no update
BCORMA- Let them know we received both our BC ORV (Safety and Maintenance) grants in full in response to their inquiry
Yale First Nation - No update
Barrick - No update
Membership Report (Margaret & Ann)
Individual Memberships YTD - 44 compared to Last Year YTD 45
Family Membership YTD - 67 compared to Last Year YTD 98
Total Members YTD - 111, Last Year YTD 143
Waiver administration status - Improving over all.
Communications Report (Nicole) - Absent
Finance Report (Theresa)
P&L Update -
Revenue $22,931
Expenses $17,316
Profit $5615
There haven’t been many expenses associated with the 24 Hour Marathon yet, but most entry fees have been collected. entries, still expecting to end at approximately $0 profit once Marathon has occurred and all other expenses for FVDRA have been incurred over the balance of Summer and Fall.
Trail Maintenance & Planning (Jack)
Trail Maintenance
Trail Restoration
AOK
Art’s Farts – reopened
Lower East Hydro Trail – reopened
Lost & Found – reopened
Mildly Amusing - reopened
Ted’s Glass Eye
2+2 and Bypass - in good condition
Heat Stroke - reopened (weren’t able to determine original name)
401 Bypass – reopened
Trail Signage - Signs ordered for new trails
Quads on single track trails - Stickers ordered for entrance of trails that are not quad friendly.
Grounds Maintenance (Kirsten)
Learner Loop: Ok
Nickelmine Campground/Outhouses: OK, Jennifer keeping them clean.
Pit Pass Campground/Outhouse: Needs love.
Staging Area: In good shape and seeing good utilization on weekends.
Grant Applications (Kirsten)
Cascade Lower Canyon Community Forest (CLCCF)
Funding status : Almost used all of the grant
BC ORV Trails and Construction Funding grant
Submitted February 17th, 2023
Received June 30th, 2023
BC ORV Education and Safety grant
Submitted February 17th, 2023
Received June 30th, 2023
Events & Races (Sarah, Tim & Nicole)
24-Hour race preparation update
Planning – Shirts and trophies ordered, organization proceeding as planned, need more volunteers in particular to run the timing
Attendance – Marathon is fully subscribed, Lottery Loop has limited participants.
Rodeo update
Attendance summary - Approximately 17 mostly adults, all enjoyed the event
Expenses: Chili, salads and buns $383, Candy $59, Games $178 (in storage unit for next event) = $620
Memberships sold : 4 singles and 1 family
Discussion centred on structure of the rodeo next year to decrease expenses
Advertise earlier in the year to increase attendance
Eliminate compensation for chili cookoff ingredients, provide less expensive dinner for participants, don’t provide dinner but gather at fire
Schedule for earlier in the year to avoid summer holidays?
Budget should be presented in September or October for inclusion in 2024 budget going to the AGM for approval in November
New Business
Skills area – Enduro practise route update: Kelly and Theresa delivered tires and will place them with excavator
September Meeting: Please bring budgets for events (rodeo, 24 hour, etc) and ideas (enduro) to help with planning for grant proposals.
Meeting Conclusion
Meeting concluded at 8 pm.