March 2024 Meeting Minutes
FVDRA Meeting Minutes
March 12, 2024, 7 - 8:30pm
Zoom – All member meeting
Invitees:
Kirsten Peck
Margaret Althaus
Theresa Sandve
Kelly Sandve
Travis Hickford-Kulak
Ann Dumas
Sarah Williams
Jennifer James
Tim Dyck
Events Director - vacant
Guests: All members and non-members welcome
Meeting Called to Order @ 7:02 pm PST
Meeting Agenda (Kirsten)
Approval item
Moved: Sarah Williams
Seconded: Jennifer James
Approved: Unanimous
Minutes of Prior Meeting – February 13, 2023 (Kirsten)
Approval item
Moved: Margaret Althaus
Seconded: Sarah Williams
Approved: Unanimous
Action item review
Culverts (Matt Welleck) - Kirsten contacted CCLF and the culverts do not belong to them.
Summary of Facebook Options - Theresa prepared and submitted
Brochure - Theresa and Margaret working on refresh
Stakeholder & First Nations Engagement (Kirsten & Theresa/Jennifer)
RSTBC Section 57 – Front Counter/RSTBC Approval Update - Tom Blackbird and Dan were contacted about status of applications, no response received to date
BCORMA - website update - AGM scheduled for March 13, no agenda or virtual link issued as of yet. Need to return unsold decals at the end of year. Monthly payments to be made back to the FVDRA and other clubs
Yale First Nation - relationship update - Nothing to report, meeting still to be set
Barrick - no updates
Membership Report (Margaret & Ann)
Individual Memberships YTD - 36
Family Membership YTD - 24
Total Members YTD - 12
Waiver administration status - 3 pending waivers
No BCORMA memberships sold to date
When weather gets better looking to put out another call for memberships;
See attached Report
Communications
Facebook Group Discussion
Public versus Private - based on information provided and the definitions of public vs private the FVDRA Facebook group will remain public for now.
The Facebook page is for advertising and marketing of clubs activities
See attached summary
Finance Report (Theresa)
P&L Update - $6,366.75 Profit (approximately half is remaining grant dollars remaining to be spent)
Balance Sheet update - $22,427
See attached P&L and Balance Sheet Reports
Trail Maintenance & Planning (Kelly)
Trail Maintenance - 2024 plans and maintenance day structure - Schedule for April 20th, 2024
Trail Restoration - 2024 plans - Update to be provided next meeting - snow still blocking access
Grounds Maintenance (Kirsten)
Learner Loop - No update
Nickelmine Campground/Outhouses - No update
Pit Pass Campground/Outhouse - No update
Staging Area - No update
Grant Applications (Kirsten)
Cascade Lower Canyon Community Forest (CLCCF)
Grant application update - half of the grant has been spent to date
Events & Races
24-Hour race planning update (Sarah & Tim)
Advertising on Facebook - sign up materials have gone out on Facebook
Participant confirmation - minimal payments received to date, more to come shortly
Volunteer status - Nicole has signed up for concession duty, $500 has been allocated for the budget
Band Funding - A band is being contracted for privately and funded privately. A request was submitted to FVDRA to consider including an option on the FVDRA.com/membership page to include an option for donations to the band. The funds will be collected by the club on behalf of the private entities and distributed to them, if and when received.
Race and Lottery Loop Status - Tim Dyck to visit on Sunday, Mar. 17th and assess trail conditions
No updates on applications to get over 100 riders; Tim to follow up
Orientation Rides (Kirsten)
Proposal for 2024 – date, budget, structure - No update
New Business
Round Table
Growing transient population in Riding Area - a letter will be drafted and sent to FVRD - Electoral Area B - Director Peter Adamo. A second letter will be drafted and sent to Barrick. A third letter to be drafted and sent to Yale First Nations; Kirsten to draft and send letters.
Meeting Conclusion @ 8:28 pm PST